r/careerguidance • u/Claptrap_5Z • 18h ago
Management is cutting my job after I automated 15 hours of weekly work, do I have to document it for them?
When I took this coordinator job, our team was losing fifteen to twenty hours every week just updating client logs and manually formatting spreadsheets.
I built a few simple macros and formula templates that cut all that data entry down to an hour. I thought saving twenty hours a week would free me up for higher-level projects.
instead, my manager called me into a meeting last Friday. She told me that because our administrative workload dropped, they are merging my role with a part-time position and letting me go. To get my severance check, they want me to write step-by-step documentation for every macro I set up.
I literally worked myself out of a salary. I should of just kept doing the data entry by hand like the last person.
Do I ACTUALLY have to document processes I created that were not in my original job description?
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u/ITstaph 6h ago edited 5h ago
Use acronyms but never explain what they mean.
For all charts just put (see figure a-1 in appendix I).
Do not label the separate appendixes and do not label the charts or if you do label them put them out of order. Instead of a1, a-2, a-3 make it a-1, b-1, c-1.
Appendixes are printed out and stored in a separate size/color/style binders. Think 3 hole binder for one, 2 hole top bound zip portfolio for the other.
Print some on letter size paper, some on legal size paper, and a couple on folded ledger (11x17) but have multiple pages printed on it.
Duplex every third page. Make sure the rotation is opposite the binding method.
Do not label the binders.
Any hand written notes are made with pilot ball frixion pens, these erase with heat caused by friction and can also degrade if left in direct sunlight or a hot car.